AI Governance Policy Template
A practical framework for governing AI tools, vendors, and data. Customize it for your company and route it through legal and security review.
What is inside
Fourteen pages, structured so you can adopt it in an afternoon and defend it in an audit:
Governance foundations (sections 1 to 3)
Purpose, scope, and definitions; the AI governance committee and individual accountability; and the rules for acceptable use, including required precautions before any tool is used.
Risk controls (sections 4 to 6)
Prohibited uses stated plainly, data classification and protection rules for what may and may not enter AI tools, and human-oversight requirements for high-risk output.
Program operations (sections 7 to 10)
Vendor management with minimum contract terms, a 24-hour incident reporting window, training and enforcement, and an annual maintenance and review cadence.
AI risk-assessment checklist
A one-page checklist and approval record to complete before onboarding any new AI tool or approving a new high-risk use case.
Who it is for
Growth-stage companies adopting AI tools under investor, board, or regulatory scrutiny, without a dedicated AI governance team. If that is you, the template gives you a defensible starting point: structured sections, bracketed placeholders at every decision point, and a review cadence built in.
It is deliberately practical. Start with generative AI tools first, expand to models and embedded AI features as the program matures, and keep the committee small enough to actually meet.
Questions people ask
Is the template really free?
Yes. Fill in the short form above and the PDF arrives by email. There is no paywall and no trial that converts.
Can I adapt it for my company?
That is the intent. Bracketed placeholders mark every decision point, and the risk-assessment checklist at the end helps you route the finished policy for review.
Will I be added to a mailing list?
No. The email delivers the download link and nothing else. If you ask for a conversation, Ron replies personally.
Need it tailored to your company?
NTD CISO advises growth-stage financial and technology companies on AI governance that stands up to customer, board, and auditor review.